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New SSM rule blocks share and capital filings until lodgement.

Written by ,
 19 August 2026.

Companies Commission of Malaysia (SSM) has issued Practice Directive No. 11/2026, requiring companies with more than one class of shares and all foreign companies registered in Malaysia to lodge their current shareholder and share capital information with the SSM before they can access certain share and capital transactions in the Corporate Registry System (CRS).

The directive took effect on 14 July 2026. Companies within scope have a six-month window, from 14 July 2026 to 14 January 2027, to complete the lodgement.

What the practice directive requires

Companies caught by PD 11/2026 must lodge their current member and capital structure data before certain share and capital transactions can be processed through CRS. This is a separate requirement from the routine annual return, so it is filed separately, and the relevant share and capital transactions in CRS stay locked until it is completed.

The information is lodged using the forms set out in the directive, with local companies using Annexure B and foreign companies using Annexure C. Each annexure contains:

  • Table A covering the company’s share capital
  • Table B covering the shareholders breakdown

Lodgement must be made over the counter at SSM’s headquarters or any state office, by the company secretary. There is no filing fee for lodgements made within the six-month window.

The requirement applies to local companies with members holding more than one type of share, and to all foreign companies registered with SSM. Companies with a single class of ordinary shares fall outside its scope.

Restrictions before lodgement

Until a company completes the required lodgement, it will not be able to access the following CRS services relating to share and capital transactions:-

  • Return of Allotment of Shares
  • Alteration of Share Capital
  • Redemption of Preference Shares
  • Variation of Class Rights
  • Reduction of Share Capital
  • Changes in the Register of Members
  • Increase of Share Capital (for foreign companies)

The SSM retains discretion to extend the six-month window where it considers this necessary, though no such extension has been announced.

Getting ahead of the January 2027 deadline

Companies with more than one class of shares, or a foreign company, it introduces a data lodgement step that now sits ahead of any member register update, allotment, capital alteration or class rights variation processed through CRS.

Companies expecting to carry out any of these transactions in the coming months are advised to confirm their scope under PD 11/2026 early and prepare the Table A and Table B data well ahead of the January 2027 deadline, rather than finding out about the requirement when a transaction is needed. Given that lodgement is made over the counter rather than online, companies should also build in time for the physical submission process when planning affected filings. Companies are encouraged to contact your company secretary as early as possible to prepare and complete the required lodgement within the six-month window to avoid any disruption to future share and capital transactions.

New SSM rule blocks share and capital filings until lodgement

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