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Business registration number in Malaysia.

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Business registration number in Malaysia

This guide provides an outline of the business registration numbers in Malaysia.

Companies must obtain a valid registration number upon incorporation in Malaysia, which will exist throughout the companies’ lifetime and is used for affairs relating to the company.

Let’s find out more about the registration number.

What is the business registration number in Malaysia?

The business registration number is a set of unique numbers used to identify a company and printed on its certificate of incorporation. The registration number is also used for verification purposes for matters related to the company.

The registration number is obtained by registering the company with the Companies Commission of Malaysia (CCM, or SSM in Malay abbreviation) and proves that the company has been legally registered in Malaysia.

How to obtain the business registration number?

To obtain the business registration number, you will first need to register the company with the SSM.

The steps to register a company are as follows:

Choosing a business structure and reserving a company name

There are seven main business entities to choose from in Malaysia, which include:

  • Sole proprietorship
  • Partnership
  • Limited liability partnership
  • Private limited company
  • Public limited company
  • Branch office
  • Representative office

Once an entity is chosen, you will need to decide on the company name and run a name check with the SSM to check if the name is not in use or similar to other existing names. After the preliminary check, you can submit the name reservation to SSM, and upon approval, the name will be reserved.

Get our in-depth guide covering everything you need to know about starting and managing your business in Malaysia.

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Incorporation Playbook

 

Registration with the SSM

Registration with the SSM must be made within 30 calendar days after the company name approval.

The documents needed to register the company include:

  • Constitution (optional)
  • Declaration by a director or promoter before appointment
  • Declaration of compliance

The related authorities will review the application, and once approved, the SSM will issue a Notice of Registration to the email address registered in their system, with date of registration and business registration number. Certificate of Incorporation (Section 17) will then be made available for purchase.

For more details on registering a company in Malaysia, please click here.

New business registration number format

From 11 October 2019, a new number format for the business registration was implemented. The new format applies to business entities registering with the SSM.

The purpose of changing the format is to replace the various registration number formats generated by the system.

The new number format contains 12 numbers, and entities registering on and after 11 October will be given both the new and old number format.

An example of how the registration number will be displayed on the registration certificate is:

 

The new registration number is made up of three parts which consist of:

  • The first four digits representing the year of registration
  • The next two numbers are the type of business entity
    • 01 – local company
    • 02 – foreign company
    • 03 – business
    • 04 – local limited liability partnership (LLP)
    • 05 – foreign LLP
    • 06 – LLP for professional practice
  • The last six digits are the registration number sequence

How do existing companies change the business registration number?

Existing companies can check and obtain the new business registration number from SSM’s portal, such as the e-Search, e-info and MyData services.

Conclusion

A company’s business registration number is used for identification and verification purposes and is legal proof of the company’s incorporation. A new number format has been introduced, which all companies obtained for use instead of the old format. If you are seeking to register a company in Malaysia or have questions regarding the registration number, feel free to contact Acclime.

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